Category: FAQ Seeker

OUR LOCATIONS

Our locations are primarily first and foremost private homes or private spaces, so any event hosted within them needs to respect that fact.

We have some key guidelines below on running events in our spaces:

1. PROFESSIONAL EVENT MANAGEMENT REQUIRED

All events must be coordinated and overseen by a professional event management company or PR agency. Private, unmanaged gatherings are not permitted.

2. CAPACITY RESTRICTIONS

As the majority of our properties are residential, capacities are limited and will be confirmed per property. Event managers are responsible for ensuring numbers do not exceed the agreed capacity.

3. LIABILITY & LEGAL RESPONSIBILITY

The event management company or PR agency is solely responsible for the safety and conduct of all guests, staff and contractors. Homeowners must not be held liable for incidents, accidents, or damages that occur during an event. The event coordinator is responsible for securing all necessary insurances, licenses and permits required by law. Any events with children in attendance must be pre-approved by the homeowner and the event manager is responsible for adequate permissions, licenses, insurances and chaperones to comply to local law.

4. ALCOHOL & BEVERAGES

If permitted by the owner in advance, alcohol service must be kept minimal and well-managed. Red wine is not permitted inside the properties. The event manager is responsible for controlling consumption and ensuring responsible service.

5. FOOD & CATERING

Food and drink may be served and prepped on-site, but no cooking is permitted in the property kitchens. All catering must be done via professional suppliers and must follow health and safety standards. Any catering setup that needs extensive power must be arranged in advance and come with it’s own generator.

6. INTERIOR CARE

All interior finishes, furniture, and surfaces must be treated with utmost caution. Protective measures (such as coverings, mats or guards) should be used wherever appropriate. Any damages will be charged back to the event company.

7. NOISE & NEIGHBOURS

Noise levels must be kept within reasonable limits in respect of local residents. Curfews may apply depending on the location — these will be agreed in advance. Any form of music or performance – DJ / bands / instrumentalists / dancers / acrobatics etc – must be approved in advance by the owner.

8. ACCESS & SETUP

Deliveries, load-ins and breakdowns must be scheduled to minimize disruption to the neighborhood and owner’s time. The event manager is responsible for supervising all
vendors and contractors as well as being on site to sign for any deliveries. Please factor in what setup days/times you need in order for us to quote correctly.

9. CLEAN UP & WASTE

All waste must be removed from the property by the event company immediately after the event. The property must be left in the same condition as found. Please factor in what clean up days/times you need in order for us to quote correctly.

10. ADDITIONAL RESTRICTIONS

Smoking and vaping is not permitted on the property internally or externally including externally on public path where there are neighbouring properties. Open flames, fireworks, or hazardous materials are strictly prohibited. Any unusual or high-risk installations must be pre-approved.

WHAT IS THE CANCELLATION POLICY?

A cancellation fee of €125 fee will be charged to the Booking Agent/Producer if notice of cancellation is not received at least 48 hours prior to the first scheduled entry onto the Location. The cancellation fee shall apply if canceled for any reason, other than bona fide force majeure, which is defined as an extraordinary event or circumstance beyond the control of the parties, such as a war, strike, riot, crime, or an event described by the legal term “act of God” (e.g., flooding, earthquake, volcano) which prevents one or both parties from fulfilling their obligations under this contract. Any cancellations that do not fall within 48 hours notice will not be refunded.

WHO ARE WE ?

We are a curated platform of shoot-ready spaces and location homes for the Film, Ad, TV, Event & Content Creation industries.

We unlock the door to previously inaccessible spaces for creatives to use in the Film, PR, Ad, TV & Content Creation industries, helping to bring your vision to life. Say goodbye to time consuming & stressful scouting – our vetted & prepped locations, solid contracts and quick response times streamline your pre-production process and ensure a reliable day on shoot.

We understand that locations are more than just spaces to shoot, they help shape and underpin the narrative. Your next photoshoot and filming locations are waiting for you in our inspiring location library.

OUR VETTED LOCATIONS

We identify reliable properties with strong potential for film and photography shoots. Each space undergoes a thorough review and we create detailed specification info & house rules for each hire. With an understanding of what producers, brands and photographers need, we also help guide property owners through the process and prepare them for working within the industry.

HOW DOES SOSCOUT SIMPLIFY THE LOCATION SCOUTING & HIRING PROCESS?

Whether you need an industrial setting for a brand shoot or a luxury estate for a period drama, SoScout ensures every location is fully prepared. We maintain clear agreements and open communication with property owners to eliminate surprises like last-minute cancellations or missing on-site essentials. Beyond managing calendars, bookings, contracts and invoicing, we also offer tailored location recommendations and support to help you meet your client’s brief with confidence.